SmartIMF for Exchange 2003

The Exchange Intelligent Message Filter (IMF) provides advanced server-side message filtering designed to combat the influx of unsolicited commercial e-mail, also known as spam or junk e-mail. Exchange Intelligent Message Filter requires Exchange Server 2003 SP2.
When used in combination with Microsoft Office Outlook 2003/2007, it helps to significantly reduce the volume of spam users receive. Microsoft provides regular updates to the IMF at no cost via Windows Updates.

What Microsoft failed to provide was an easy way to use the IMF spam archive.

The original version of SmartIMF was developed for our own use at N2Nets. We offered it to our own customers and found it was well received. We released the first comerercial version of SmartIMF in 2007 as it proved extemely popular with our customers. Most of the features in the latest version started as ideas and requests from many helpful users. Based on this overwhelming positive feedback, we think SmartIMF has eveloved into a world-class IMF manager.
SmartIMF Manager is a tool designed to help system administrators easily manage Microsoft® Exchange Intelligent Message Filter (IMF) archive folder contents. With the SmartIMF Manager, administrators can view, delete or forward to recipients filtered messages caught by the IMF. SmartIMF Manager also can automatically release messages based on a set of Whitelist rules as well as automatically deleting messages based on age. Administrators can also allow users to view and release email caught by the IMF as well as create a whitelist rule to prevent future emails from being caught.

Exchange Server 2003: Where’s the Whitelist?

Here! SmartIMF Manager allows you to easily configure whitelist rules to ensure those important messages from customers and suppliers don’t get lost in the ever increasing tidal wave of spam arriving each day. Whitelist rules can be as simple or complex as you require – ensuring only the messages that you really want are released. End users can now create their own simple whitelist rules based on a message caught by the Exchange IMF – no more waiting for the a system administrator to find and release your message. Administrators can use the powerful Whitelist Rules Editor to create more complex rules as well as edit and manage user created rules. Are you using IMFCompanion and need more functionality? SmartIMF Manager can import your existing rules directly from IMFCompanion or a text or CSV file.

Automatic Archive Folder Management

SmartIMF Manager includes a background process that runs as a windows service. This means you can set SmartIMF Manager to automatically whitelist messages as they arrive without having the SmartIMF Manager main application running. The background service will also deletes old messages based on your settings. With SmartIMF Manager you no longer have to check the spam archive folder daily/weekly to ensure the its size does not get too large. The background service has been designed to be lightweight and use very few system resources. Not a system administrator? No problem! With SmartIMF Manager you can fully configure and manage the background service from within the SmartIMF Manager window.


SmartIMF Manager has been designed to provide easy access to common tasks in the day-to-day maintenance of the IMF archive folder.

View messages archived by the IMF as spam in either raw format or in Outlook Express (or Windows mail in Vista).
SmartIMF Manager interface has been designed and tested to handle large volumes of spam in the UCEArchive folder (10,000+ messages)
Sort the view by date/time, From:, To:, Subject:, Size of message or SCL (spam) rating. Search and/or Filter messages by From:, To: and Subject:.
SmartIMF Manager can filter the list of spam to show only messages addressed to valid Active Directory recipients.
Manually release and deliver messages to the recipient mistakenly identified as spam by the IMF.
Automatically release and deliver messages to the recipient mistakenly identified as spam by the IMF.
Using the Whitelist Rule editor, create simple or complex whitelist rules to automatically release and deliver messages mistakenly identified as spam by the IMF.
Create a Whitelist Rule based on the contents of an existing message.
Create a Spam Digest for your users, listing all their spam caught by the IMF during the previous 24 hours. Digests can be sent at specific hours during the day or daily.
Users can view and release their own messages caught by the Exchange IMF with daily Spam Digest reports. (registered version only – 30 day trial version shows only the first message)
Delete single or multiple messages; or by pre-defined filters of ‘All’, ‘All – Keep Today’s’ or ‘All – Keep one week’
Automatically delete messages based on their age or by their SCL score and age.
Configure many parameters of the Whitelist service to tune for your specific messaging environment. Admins can configure which features Users can access.
Import whitelist addresses from IMFcompanion* or TXT/CSV files. (*Only in V1)
Users can create whitelist rules with 2 clicks from email trapped in the spam archive.
SmartIMF fully supports and can decode and display RFC2047 encoded fields. It will
also use the individual message codepage to display any recognised language character set.